Creating a Mobile Office Setup: How to Work From Anywhere

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Carrie Smith Nicholson

April 19, 2021  •  6 min read

In October 2015 my husband and I packed up the last of our belongings and began the two-day drive from our home in TX to our new apartment in Colorado.

Whether you do it yourself, or hire long-distance movers, moving across the country is a completely life-altering, productivity-hindering, put-a-wrench-in-your-health-and-sanity experience.

To help overcome this crazy hurdle of being in transit and not having a home office to work on freelance projects, I created a mobile office that would allow me to work in any environment.

What is a Mobile Office?

A mobile office is a perfect answer to an otherwise unorganized and dysfunctional working environment.

And you don’t have to spend a lot of money to create a simple office on the go.

Here’s how to get started!

Perks of Being a Location Independent Freelancer

Before we get into the checklist for creating a portable office, here’s why you should think about putting together a mobile one in the first place.

Now that I have my mobile office set up I can grab one thing and head out the door within just a few seconds.

In the event I have to cover a last-minute conference, prep for a weekend getaway, or simply head to a coffee shop for a few hours of productivity, having a “grab and go box” makes it stupidly easy.

You’re also taking everything with you that you would need when working from home so your brain won’t feel out of place and you can still produce work in a high-quality fashion.

How To Create The Ideal Mobile Office Setup

When creating your portable office, whether it’s for a workcation, moving, or road trip, here’s a checklist of some essentials that are must-haves.

Nearly all of the products in my mobile office I purchased from Amazon and have links to each one below.

This will help you put together your own mobile office so you can become location independent this week!

1. Portable file box

A portable file box is a perfect way to keep all of your work-related supplies and gadgets organized and safe.

I purchased mine from Amazon but you can also head to your local Office Depot and get one for less than $20.

2. Chromebook, laptop, or tablet

I actually have a Dell laptop that I use in my home office and an Acer Chromebook for my mobile office.

I do this because most of my freelance work is done online or in Google Drive and the Chromebook is a lot lighter and the battery life is insanely long!

Little-known fact; a Chromebook is the perfect size to fit inside a letter-sized portable file box.

3. Moleskine or notebook

Even if you’re a digital junkie it’s important to have a good notebook or Moleskine on hand at all times.

You never know when you’ll have to jump on a client call and need to make some quick notes. Or when an idea for a course, blog post, or newsletter will pop into your brain.

4. Wifi hotspot

You always, always, always want to have a backup source of internet connection. I recommend the Karma Wifi hotspot because it doesn’t have a monthly fee attached to it.

You’ll want to look for a hotspot that doesn’t charge excess fees. You can also turn your phone into a hotspot and use that data in a crunch.

5. Portable charger

Again, it’s always a good idea to have a backup charger. I experienced this the hard way last year when I was at a conference in New Orleans.

If your computer doesn’t have power, you’re not making money. A car charger is also a pretty cheap and smart backup option.

6. Earbuds

It’s been proven that wearing earbuds or headphones can help limit distractions and allow you to focus on the current task. Invest in a comfortable pair that you can take with you when you having to utilize a mobile office.

7. Post-it notes and pens

You can never have too many post-it notes (in multiple colors), pens, or Sharpies. I like to keep a good supply of all of these on hand at all times. Check out our post on where to find the best cheap office supplies!

8. Checkbook

Yes, I still carry around a physical checkbook for emergency purchases (like the security deposit at our new apartment).

Sometimes it can save you the $25 credit card convenience fee when paying in person versus paying online.

9. Chapstick

I’m a Chapstick and Carmex fanatic. It’s one of those things I take with me everywhere I go. #dontjudgeme So naturally, I always have several of these in my portable office.

10. Hand sanitizer and lotion

When visiting different states and climates, your skin can get majorly dried out so having hand sanitizer and lotion available will help you stay clean and moisturized.

11. Portable mouse

I always carry a small cordless mouse with me. This makes it much easier to whip out my Chromebook and get to work.

No annoying cords to deal with and the mouse is small enough that I can take it with me anywhere.

12. Water bottle

Don’t forget to have a water bottle close by so you don’t get dehydrated. I like to have a reusable water bottle handy since I drink so much throughout the day.

How To Maintain The Best Mobile Office

The point of a mobile office is to be completely self-sufficient so you don’t have to get up and down and be interrupted 100 times because “my lips are chapped,” “I’m thirsty” and all the other distractions we face. 🙂

But there are other factors to keep in mind to keep your mobile office functioning the best for your needs:

Set a regular schedule

My good friend, and fellow artist Steph, suggested setting a regular schedule to stay productive on the go.

After putting her advice into effect I was able to stay on top of all my work (taking on 5 extra freelance projects and earning my highest grossing month ever!) while in the middle of a cross-country move.

Get up at the same time every day

Even if you don’t have work to do that day, getting up at the same time will help you stay in a regular routine and avoid any jetlag or timezone craziness.

Bring a familiar item from home

Bring something with you that you use every day while in your home office. This could be a mug, candle, or your favorite notebook.

Having something familiar that you use every day while being mobile will make you feel much more comfortable with your surroundings.

Honestly communicate with friends and family

Ryan and his family are some of the most supportive people when it comes to running a mobile freelance business.

Both he and his family understand that I need time to answer emails, jump on coaching calls, and work on freelance writing projects.

However, this is only understood because I’ve had honest conversations about the fact that I’m the breadwinner and need to provide for us.

Should You Create a Mobile Office Setup?

One of the best things about being an online business owner is that you can work from anywhere and take your business with you as you travel.

Don’t let your work get disrupted simply because you aren’t prepared.

Use this checklist and tips to create your mobile office and start being productive from anywhere.